Team Coordinator (Senior Administrator)

his pivotal role will provide comprehensive support to the Partners and their architectural teams, ensuring the smooth running of day-to-day operations across multiple projects. From managing diaries to coordinating project documentation, you’ll be the backbone of administrative efficiency in a dynamic and creative environment. Candidates should be organised, self-motivated, and commercially astute, with a strong focus on forward planning and an aptitude for finding solutions to any challenge.

We have staff of approximately 300 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Winners of Architect Employer of the Year 2022.

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our benefits package includes

• Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
• Annual leave increasing with long service
• Life assurance
• Study sponsorship with paid study leave
• Sabbaticals
• Employee assistance programme
• Season ticket loans
• Cycle to work scheme
• Virtual GP service
• Subscription fees
• Company day out
• A volunteering scheme
• Enhanced learning & development opportunities.

The role

Your key responsibilities will be as below, but not limited to:

• Diary & Meeting Coordination
• Manage Partners calendars and inboxes
• Schedule internal and external meetings, ensuring timely communication and follow-ups
  Project Administration
• Assist in the preparation and distribution of stage reports, presentations, and other project outputs
• Maintain accurate and up-to-date project records and documentation
• Risk Management and quality control: Identify potential risks and challenges in project execution, work with the team to develop strategies to mitigate risks, proactively address issues that may arise, ensure standards are met through conducting quality assurance review, implement, and enforce quality control processes.
  Project Management Support
• Update and monitor project timelines, milestones, and resource allocations in CMap
• Support financial tracking and reporting as required
• Document & CDE Management
• Organise and maintain project files within Common Data Environment’s (CDE’s)
• Ensure version control and compliance with document protocols
• Team Coordination
• Act as a central point of contact for administrative queries across architectural teams
• Support onboarding of new team members and coordinate training logistics
• General Administrative Support
• Assist with travel arrangements, expenses, and other operational tasks

Skills and Qualifications:

• Proven experience in a team coordinator, project administrator, or similar support role
• Document control proficiency using Aconex, CEMAR, Atvero, or CMap PIM
• Skilled in Adobe Creative Suite and compiling client reports
• Proficient in CMap (or similar project management tools) and Microsoft Office Suite
• Strong organisational skills with a flexible, self-directed approach
• Excellent communication and stakeholder management across all levels
• High attention to detail, professional demeanour, and commercial awareness
• Familiarity with architectural or design studio environments

 

Please email a copy of your CV and portfolio referencing job code P0032 to [email protected]. Please include details of your Right to Work in the United Kingdom, as well as an available start date.

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

Don’t meet every single requirement? That’s okay.

Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you’re enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.

When applying, please feel free to use your preferred name — we don’t require full or birth names at this stage.
We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.

Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.

As world leaders of heritage and conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.