Palace of Westminster Team Coordinator (Senior Administrator)

This is an exciting opportunity for a highly motivated self-starter looking to take the next step in their career to provide team co-ordination at all levels. Based in our London studio, we are looking for someone who is organised and analytical. You will be client focused, so will need strong interpersonal skills and a professional manner and an all-round understanding of business challenges.

The successful candidate will be an integral part of the current team of 20, working closely with three partners and their supporting colleagues to ensure smooth collaboration and effective communication to ensure successful project delivery.

The role offers the opportunity to develop your expertise in all areas as part of a team that has been working on the Parliamentary Estate since the mid-1990s, repeatedly maintaining our position on its procurement framework. As well as administrative and project management support, the role will involve supporting client liaison, graphic design, document production, team leadership, and business development.

We have staff of approximately 300 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Winners of Architect Employer of the Year 2022.

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our benefits package includes

• Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
• Annual leave increasing with long service
• Life assurance
• Study sponsorship with paid study leave
• Sabbaticals
• Employee assistance programme
• Season ticket loans
• Cycle to work scheme
• Virtual GP service
• Subscription fees
• Company day out
• A volunteering scheme
• Enhanced learning & development opportunities.

The role

Your key responsibilities will be as below, but not limited to: · Project planning and scheduling: Fee & Resource forecasting and monitoring using our internal project management system CMap ensuring the project schedules are realistic and achievable. · Monitoring and assisting Project Managers with document and change control using contract administration software such as CEMAR · Communication and Collaboration: Facilitate communication among Project Leaders and team members, serve as a liaison between team members, clients, and other stakeholders, foster a positive and collaborative team culture, organise, and facilitate regular team meetings to discuss process, challenges, goals, and success. · Client and Team Interaction: Collaborate with clients and our team to understand their requirements and expectations. · Documentation and Reporting: Maintain accurate project documentation using Internal and external CDE’s, generate regular reports on project status, budget, and other relevant metrics. · Project Deliverables including client reports, project records, spreadsheet development and management. · Security Clearance Management, reporting, and document audits: managing the security clearance process by conducting internal Baseline Personnel Security Standard (BPSS) checks, liaising with client team, and maintain secure files to assist team members with new and renewal applications. · Risk Management and quality control: Identify potential risks and challenges in project execution, work with the team to develop strategies to mitigate risks, proactively address issues that may arise, ensure standards including Framework policies are met through conducting quality assurance review, implement, and enforce quality control processes.

5. Skills & Qualifications Required

· Proven experience of Project Management and Team Coordination

· Experience of working within NEC Contracts and an understanding of Programmes,

Activity Schedules, Early Warning Notices and Compensation Events is an advantage

· Document Control experience using systems like Aconex, CEMAR and Atvero

· Adobe Creative Suite expertise and experience of compiling client reports.

· Proficient in Microsoft Project and Office 365.

· Solid organisational skills with a flexible approach and the ability to prioritise.

· Strong interpersonal and teamwork skills

· Commercial awareness

· Professional demeanour

· Strong attention to detail

Please email a copy of your CV and portfolio. Please include details of your Right to Work in the United Kingdom, as well as an available start date.

Send your application to [email protected].

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

Don’t meet every single requirement? That’s okay.

Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you’re enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.

When applying, please feel free to use your preferred name — we don’t require full or birth names at this stage.
We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.

Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.

As world leaders of heritage and conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.