Document Controller

The Document Controller will be responsible for managing, tracking, and maintaining all project-related documentation to ensure accuracy, compliance, and timely distribution.

This is a critical support role by maintaining clear records and communication throughout the project lifecycle.

We have staff of approximately 300 talented architects, designers, heritage consultants and surveyors across 14 offices, in the UK, Hong Kong and Australia. Winners of Architect Employer of the Year 2022.

Collaboration is central to our employee-ownership culture, providing opportunities to work on some of the finest buildings; from meticulous heritage and conservation schemes to bold contemporary design. We offer a rewarding and supportive environment for personal and professional development and our employee-owned ethos empowers everyone to use their voice. We believe in creating an equitable and inclusive culture, founded on our values, which celebrates knowledge sharing and our successes, to build an inspiring work environment.

It is our distinctive employee-owned working culture that has contributed to our status as a World Architecture Top 100 Practice, renowned for our excellence in architecture and heritage consultancy.

Our benefits package includes

• Agile, flexible and hybrid working, (a minimum of 3 days in office, up to 2 days WFH)
• Annual leave increasing with long service
• Life assurance
• Study sponsorship with paid study leave
• Sabbaticals
• Employee assistance programme
• Season ticket loans
• Cycle to work scheme
• Virtual GP service
• Subscription fees
• Company day out
• A volunteering scheme
• Enhanced learning & development opportunities.

The role

Key Responsibilities

Document Management:

• Establish and maintain an organised document control system for architectural drawings, specifications, contracts, and other project-related records.
• Ensure version control, proper naming conventions, and timely updates of all project documents.

Collaboration & Coordination:

• Distribute and track project documentation among internal teams, consultants, contractors, and clients.
• Support architects and project managers in ensuring all stakeholders have access to the latest approved information.

Compliance & Standards:

• Maintain records in line with company policies, ISO standards, and industry regulations.
• Ensure confidentiality and secure storage of sensitive documents.

Monitoring & Reporting:

• Track document status, submittals, and approvals to ensure deadlines are met.
• Generate regular reports on document progress, outstanding approvals, and revisions.

Technology & Systems:

• Manage electronic document management systems (EDMS) and project collaboration platforms (e.g., Aconex, Procore, BIM 360, SharePoint).
• Train project team members in proper document handling and system usage.

Qualifications & Skills

• Minimum 2–5 years’ experience in document control, preferably within architectural, engineering, or construction projects.
• Proficiency with EDMS and collaboration tools (e.g., Aconex, Procore, BIM 360, SharePoint).
• Strong organisational, multitasking, and time-management skills.
• Excellent attention to detail and commitment to accuracy.
• Effective communication skills to coordinate across multiple stakeholders.
• Diploma or degree in Architecture, Engineering, Construction Management, or related field (preferred).

 

Key Competencies

• Strong sense of accountability and reliability.
• Ability to work under pressure and meet deadlines.
• Analytical mindset with problem-solving skills.
• Team-oriented, with the ability to liaise across diverse disciplines.

Please email a copy of your CV and portfolio referencing job code P0056 to [email protected]. Please include details of your Right to Work in the United Kingdom, as well as an available start date.

This job description is a guide to the duties the post holder will be expected to undertake. It is not intended to be exhaustive or exclusive and will be subject to change as working requirements dictate and to meet the organisational requirements of Purcell.

Don’t meet every single requirement? That’s okay.

Research shows that women and people from underrepresented backgrounds can be less likely to apply unless they meet every criteria listed. At Purcell, we are committed to building an inclusive, transparent, and welcoming team. If you’re enthusiastic about the role and excited to grow and learn with us, we warmly encourage you to apply.

When applying, please feel free to use your preferred name — we don’t require full or birth names at this stage.
We are proud to foster a culture of kindness, respect, and authenticity, where everyone can thrive and bring their whole selves to work.

Please note that due to the high volume of applications we receive, we are unfortunately unable to provide individual feedback. If you have not heard from us within 6 weeks of your original application, then you have been unsuccessful. Please continue to look at our vacancies and apply where relevant. We wish you all the best in your job search.

As world leaders of heritage and conservation, Purcell is committed to embracing diversity and equal opportunity within our international teams, reflective of the society in which we work and live.

We welcome people from all backgrounds and celebrate differences through our culture of employee ownership.